As Yale’s fall meeting season is in full swing, we wanted to share how to book your meeting travel with World Travel. The process differs from Egencia, which previously offered Egencia Meetings and guest templates.
World Travel will book your meeting using live agents. To set up a meeting with World Travel, fill out and submit the online form below. Please be as descriptive as possible when you complete the form.
World Travel Meeting Request Form
You will receive an automated response from World Travel to confirm that they received your form. They will then contact you regarding your meeting within two business days. They may email or call you, so if you prefer a phone call, you should indicate that when completing the form.
World Travel will then work to set up the meeting in their systems based on your requirements. Once completed, they will provide you with a Meeting ID. That ID must be provided to the World Travel agent so that they know what meeting it is. If you choose to have your guests book with an agent, they must provide your Meeting ID.
Finally, World Travel provides services to Yale travelers 24/7/365. However, only the agent team working during regular business hours is trained in Yale policies and procedures. After-hours agents work with all of World Travel’s clients and are not trained for particular clients. Therefore, After-Hours agents should only be used for emergencies if a traveler is already traveling, or travel is imminent. This also holds for your guests; to ensure the best experience, they should contact World Travel during regular business hours.
For further information about booking meetings or other Yale business travel-related topics, please visit Yale Travel Management | It’s Your Yale