Event Resources

Resource Guide – Containing essential information about our summer programming, the Resource Guide will provide an overview of our services. It will help significantly in the planning, organizing and implementation of your program, event, or conference. New Resource Guide coming soon!

Welcome Packet – Containing exclusive information pertaining to Yale, and the historic city of New Haven; local ‘hot-spots’, enchanting historic sites, exciting nightlife, and striking art galleries. Our Welcome Packets position you in the swell of the local culture, allowing you to grasp the pulse of the city, and profoundly compliment the truly unique experience that you create at Yale.

An electronic version of our welcome Packets are included for registrants and clients that utilize RegOnline and our EventApp.

Online Registrations (CVENT) – Registration platform for clients and attendees, designed to simplify the managing, booking and organization of your event or conference. We create a customized registration form, and provide you with a unique link to a website that we build. This link can then be emailed to participants to provide them with information, posted on your departmental/organizational website, and/or utilized to publicize and promote your event. Additionally, your website can be used to process billing, and manage all facets of your event or conference, virtually.

Registrants may contact YC&E for more information regarding registration process.

CrowdCompass – Our EventApp is a medium through which attendees can stay up-to-date with the on-goings of your event or conference. The app utilizes an Activity Feed providing news and alerts to users, Beacons to attract attendees to events that they’re near to, Interactive Maps so they can navigate their way to your event, and is compatible with Facebook, Twitter, and LinkedIn so they can connect with each other, all in one place. Additionally, the app allows the user to create a personalized schedule, so they can choose which events they want to attend or are interested in, and you can follow those trends to attract more attendees.

We manage and build your app for you, so that you can focus on the content of your event or conference, without the added stress of promotion and tracking. We can work with you to highlight content that you want streamlined to users, and we can assist in building the schedule to ensure the most attendees for particular events. 

Are you interested in hosting a virtual meeting or event at Yale?

The COVID-19 pandemic has challenged meeting and event organizers to find innovative new ways to bring people together safely during this period of quarantine and social distancing. Many organizers are pivoting to virtual events instead of cancelling or postponing them. Virtual events are essential during this time and we are here to help. Here are some useful tips and strategies for transitioning to virtual events at Yale. If you have any further questions, please reach out to our team!