Logistical Event Planning

Yale Conferences & Events offers comprehensive planning services to ensure that your program runs smoothly and efficiently. Our team will help organize your program from beginning to end, providing complete support every step of the way.

Yale Conferences & Events provides a single point of contact for all of your needs on campus. Our customized services include all aspects of planning and onsite management of conferences, seminars and special events. These services include:

  • Meeting space reservations, including set-up and layout
  • On-site event production and management
  • Development and distribution of an event planning agenda 
  • Food and beverage service
  • Audiovisual coordination
  • Accommodations, both on and off campus
  • Budget development
  • Registration services (including an online registration option with secure credit card payments)
  • Production of attendee name badges
  • Informational welcome packets
  • Transportation and parking services, including directional signage
  • Use of Athletic Spaces, including memberships to Payne Whitney Gym (link to follow)
  • Printing (signs, invitations, programs, custom maps)
  • Merchandise (bags, t-shirts, flash drives)
  • A single itemized invoice for all services
  • Abstract collection and management

​Ready to start planning your event? Submit an Events Inquiry here.