Logistical Event Planning

Yale Conferences & Events (YC&E) offers comprehensive planning services to ensure that your program runs smoothly and efficiently. Our team will help organize your program from beginning to end, providing complete support every step of the way.
YC&E provides a single point of contact for all of your needs on campus. Our customized services include all aspects of planning and onsite management of conferences, seminars and special events. These services include:
  • Meeting space reservations, including set-up and layout
  • On-site event production and management
  • Event management for off campus Yale events
  • Development and distribution of an event planning agenda 
  • Liaison with caterers to determine menus, confirm numbers and dietary restrictions
  • Coordinate Audio Visual and Broadcast Media needs
  • Accommodations, both on and off campus
  • Budget development
  • Registration services (including an online registration option with secure credit card payments)
  • Collaborate with Yale Printing & Publishing Services on all print materials
  • Assist with marketing and communications needs
  • Transportation and parking services, including directional signage
  • Use of Athletic Spaces, including memberships to Payne Whitney Gym
  • Merchandise (bags, t-shirts, flash drives)
  • A single itemized invoice for all services
  • And much more!

Ready to start planning your event? Submit an Events Inquiry here