YC&E’s Guide to Surviving Summer

Summer Program Director Orientation

Thank you to those folks who made the trek on March 2nd to campus for our orientation. It was an information packed day and the overall response was that it was well worth the time. If you were unable to attend, please reach out to your Program Director/Manager for the notes.

Yale Mobile App

We invite you to download the Yale iPhone app today and stay connected to everything going on around campus with news, events, photos, videos and more. This app also includes the Yale Shuttle information.

Yale Dining

Fast Track

The Yale Dining App, where you can check the daily menu for your dining hall! Download our Yale Dining App for iOS and Android!

To Go Containers for Staff

If you have requested to-go containers for your staff, your Program Director will give you the card(s) to trade in for the container(s) at your Pre-Arrival Meeting.

Dining Orientation

We highly recommend that you build time into your schedule for a dining hall orientation. Speak with your Program Director to schedule a time to learn about the ins and out of your dining hall, the servery, and busing your dishes at the end. 

July 20th All Campus BBQ: You’re Invited!

During the summer, every Friday is BBQ night in your individual dining hall or courtyard (weather permitting). We now invite you to the 3rd Annual All Campus BBQ on Friday July 20th on Cross Campus. Yale Dining will provide a delicious BBQ, and there will be games, music and fun activities for all! Please adhere to your normal dining times for all BBQ’s.

NEW Smoking Policy on Campus
Yale University is a tobacco free campus. Use of cigarettes, e-cigarettes, or any other tobacco product is prohibited in all areas including property leased or owned by the University and including all University-owned green spaces such as Residential College courtyards, Cross Campus, or University-owned walkways. This policy is in effect 24-Hours a day and applies to all program staff, participants, or guests while they are on-campus.

Yale Health Instructions

Most of you opted out of the Yale Health option, but attached is a process for how you can engage Yale Health on an individual basis.

If you are still looking for a camp doctor, here is a contact:

Mark Cicero


(203) 688-7970

20 York St, New Haven, CT 06504

Connecticut Science Center

Did you know? Youth Groups receive special pricing at the Connecticut Science Center! Enjoy a full day of hands-on FUN with more than 165 interactive exhibits, stunning 3D movies, and NEW programs, stage shows, exhibits, and events we’ve created just for you. We are now accepting reservations for spring and summer Youth Group trips! Book now.

Thimble Island Tours

Take a break from New Haven’s bustling cityscape and bring your students on a field trip to Horse Island, a rustic island off the coast of Branford, CT. Guided nature walks can be arranged for small groups, and last about an hour. These walks cover a variety of topics, including what the island was like before Yale’s purchase, what has changed since Yale’s acquisition, and why the Thimble Islands have unique flora that are distinctively different from the mainland. Additionally, groups will have the chance to explore the island’s newly built trails, stopping at the island’s northern and southern tips, Maya’s cove, and various tidal pools. It can hold 35-45 people. For more information contact your Program Director.

Pre-Arrival Documents and Meeting

If you have not yet finalized your schedules with YC&E, we need you to do so four weeks prior to your arrival. We will distribute a pre-arrival document for your confirmation so that our staff and the greater university can best meet all of your needs. This is a final confirmation of check-in and check-out dates and times as well as classroom schedules, dining information, and any special event requests that need our attention.

At this time, if you have not already received your participation list please let your program staff know. We require all participation lists to be returned to us 14 days before your arrival. A fine will be incurred for each day it is late.

Your Program Director will meet with you prior to your participant arrivals to review all of the details of your program. At that time, they will review your contract, exhibit B, incident report process, and your pre-arrival document as well as introduce you to the staff assigned to your college, set up dining hall orientations, and gather any last-minute adjustments that need to be communicated. Your program director will also set up additional meetings with you for while you are on campus as needed.

Police Info Sessions (For Programs that Require a Youth Camp License)

Yale Police & Security require you to have an information session that works with your students to help them have a safe stay while on the Yale campus. Please let your program director know the date and time you would like your information session.

Thank you for your time and attention to the details from above. See you soon!